The introduction of Microsoft Purview represents Microsoft’s efforts to make sure all critical information shared by businesses remains both accessible and secure. We are living in an exciting and innovative time when interoperability between Microsoft platforms has enabled collaborative spaces for businesses to share, store, and create information from anywhere in the world. With the rise of shared critical information comes the need to enhance processes around data governance and compliance.
This article covers the importance of Microsoft Purview, highlighting what it is, what it can do for your business, and how it represents the importance of enhancing data governance and compliance processes in the current era of hybrid work.
The Joint Importance of Data Accessibility and Security
While addressing the needs of businesses adapting to a hybrid work model, companies like Microsoft have developed services to make sharing digital information as easy as possible. Furthermore, Microsoft is also taking strides to ensure all sensitive information remains organized and secure. The introduction of Microsoft Purview is the next big step to secure your organization’s most important asset: your data.
What is Microsoft Purview?
Microsoft Purview brings together the former Azure Purview and the former Microsoft 365 Compliance portfolio under one umbrella. With this comprehensive solution, organizations can enhance data governance and compliance processes by:
- Increasing visibility of data stored across the business.
- Ensuring accessibility of all data, including its security and options to address potential risks.
- Enhancing security of all data stored across Microsoft’s platforms.
- Optimizing data governance by ensuring information architecture abides by all compliance regulations.
Key Features of Microsoft Purview
With the combined functionality of Azure Purview and Microsoft 365 Compliance, Microsoft Purview governs, protects, and manages data in a more comprehensive and simpler way. Here are its key features:
- Data Availability and Data Loss Prevention:
To ensure that all employees have access to Data Loss Prevention (DLP) services, it has extended DLP capabilities for macOS users, ensuring that an employee’s device does not inhibit them from adhering to proper data governance and compliance procedures.
- Data Identification:
There is an extended catalogue of data classification types, with over 50 new data classifiers, ensuring all data can be properly identified, stored, and shared according to its sensitivity, importance, or lifecycle stage.
- Real-time Encryption of Co-Authored Documents:
Since it is important to address security needs when multiple devices access the same document at once, Microsoft Purview ensures both efficiency and security by allowing employees to co-author encrypted documents in real-time.
- Lifecycle Management:
Data governance and compliance depends on properly identifying data at any stage of its lifecycle. For this reason, there are enhanced capabilities to automatically label documents that have reached the end of a specific retention period.
- Risk Management:
Microsoft Purview includes enhanced analysis of potential risks in an organization’s data. The risk detection and investigation feature highlights areas of concern in data governance, while also providing suggestions for actionable solutions to these risks.
- Code of Conduct Analysis:
There is a Communication Compliance feature that can detect potential words, phrases, or images that may violate code of conduct regulations, including harassing or threatening language, adult content, and sensitive information that is shared with an unauthorized individual. Users have access to compliance detection features that help prevent violations or non-compliance.
Microsoft Purview is another addition to an already impressive roster of interoperable and collaborative Microsoft platforms. If you’d like to learn more about how this solution can support your organization’s data governance and compliance, contact us today to book a free consultation with one of our certified Microsoft experts.
