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PRIVACY POLICY

This privacy policy (“this Privacy Policy”) describes how and why we might collect, store, use, and/or share (“process”) your information when you use our services (“Services”), such as when you:

  1. Visit the Elantis website (“our Site”) at https://www.elantis.com.
  2. Engage with us in other related ways, including sales, marketing, or events.

This privacy policy covers the following:

  1. The personal data we will collect.
  2. Use of collected data.
  3. Who has access to the data collected.
  4. The rights of Site users.
  5. The Site’s cookie policy.

Questions or Concerns

Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our services. If you have additional questions or concerns, please contact info@elantis.com.

Consent

By using our Site users agree that they consent to the conditions set out in this Privacy Policy.

When the legal basis for us processing your personal data is that you have provided your consent to that processing, you may withdraw your consent at any time. If you withdraw your consent, it will not make processing which we completed before you withdrew your consent unlawful.

You can withdraw your consent by contacting info@elantis.com or unsubscribing from future communications.

Legal Basis for Processing

We collect and process personal data about users in the EU only when we have a legal basis for doing so under Article 6 of the GDPR.

We rely on the following legal basis to collect and process the personal data of users in the EU:

  1. Users have provided their consent to the processing of their data for one or more specific purposes.

Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically

When you visit and use our Site, we may automatically collect and store the following information:

  1. IP address.
  2. Location.
  3. Clicked links.
  4. Content viewed.

Data Collected in a Non-Automatic Way

Our Site’s various mailing lists, downloads, special offers, contests, registration forms, and surveys may request that you give us contact information such as your name, mailing and/or e-mail address, demographic information such as your age and gender, and personal preference information such as your preferred software and interests. Information submitted will be used only as necessary for our legitimate business interests, including without limitation the improvement of our products, services and the contents of our Site. We may also share such information with our business and promotional partners to further those interests.

Personally identifiable information is never sold or leased to any third parties.

With your permission, we may use your contact information to send you information about our company, products, and services. You may always opt-out of receiving future mailings as provided below.

How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Understanding website performance.
  2. Understanding user behaviour.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Marketing and sales communication.
  2. Targeted advertising.

Who We Share Personal Data With

Employees

We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Vendors, Consultants, and Other Third-Party Service Providers

We may share your data with third-party vendors, service providers, contractors, or agents (“third parties”) who perform services for us or on our behalf and require access to such information to do that work. We have agreements in place with our third parties, which are designed to help safeguard your personal information.

The categories of third parties we may share information with are as follows:

  1. Communication and Collaboration Tools.
  2. Sales and Marketing Tools.
  3. Cloud Computing Services and Vendors.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it.
  2. If it is required for any legal proceeding.
  3. To prove or protect our legal rights.
  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved.

How We Protect Your Personal Data

In order to protect your security, we use the strongest available browser encryption. All data is only accessible to our employees, who are bound by strict confidentiality agreements. Security for all personally identifiable information is extremely important to us. We continually review all such measures and update them when appropriate.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical. By transmitting any such information to us, you accept that you do so at your own risk.

GDPR

For users in the European Union, we adhere to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, known as the General Data Protection Regulation (the “GDPR”). For users in the United Kingdom, we adhere to the GDPR as enshrined in the Data Protection Act 2018.

Under the GDPR, you have the following rights:

  1. Right to be informed.
  2. Right of access.
  3. Right to rectification.
  4. Right to erasure.
  5. Right to restrict processing.
  6. Right to data portability.
  7. Right to object.

We have not appointed a Data Protection Officer as we do not fall within the categories of controllers and processors required to appoint a Data Protection Officer under Article 37 of the GDPR.

Transfer of Information Across National Borders

Our site and the information we collect are operated on servers located in various jurisdictions, including the United States. When you access or use our Site, personal information about you may be transferred outside the country in which you are situated. Our policies ensure that such personal information is protected to the same standard when processed by any Company entity or office around the world. We also ensure that appropriate contracts containing standard data protection clauses approved by the European Commission to protect that information and the rights of individuals are in place with any and all third-party service providers we may use.

California Civil Code

The California Civil Code Section 198.83, also known as the “Sine The Light” law, permits users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to info@elantis.com.

Children

We do not knowingly collect or use personal data from children under 16 years of age. If you are under 16 years of age, we request that you not submit any personal information to our Site or to our company.

If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data, their parent or guardian may contact info@elantis.com.

How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, if you would like your data to be deleted or modified in any way, or if you would like to exercise any of your other rights under the GDPR, please contact info@elantis.com.

How to Opt-Out of Data Collection, Use or Disclosure

In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below:

  1. You can opt-out of the use of your personal data for marketing emails by clicking “unsubscribe” on the bottom of any marketing email.
  2. You can email info@elantis.com and state your request for removal from future communications.

Cookie Policy

A cookie is a small file, stored on a user’s hard drive by a website. Its purpose is to collect data relating to the user’s browsing habits. Most browsers are set to accept cookies by default. You can choose to set your browser to remove cookies and to reject cookies. If you choose to remove or reject cookies, this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

  1. Functional cookies. Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits.
  2. Analytical cookies. Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc.
  3. Targeting cookies. Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you.
  4. Third-Party Cookies. Third-party cookies are created by a website other than ours. We may use third-party cookies to monitor user preferences.

Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.